Icyitonderwa mbere, inyandiko zose zemewe hamwe nibikoresho byemewe n'amategeko bigomba kuba birimo umukono wumuyobozi waho (muri rusange ni ibiro by’ububanyi n’amahanga, Urukiko Rukuru rw’Ubutabera, Ubutegetsi bwa Leta, Ibiro bya Noteri cyangwa izindi nzego) hamwe na kashe ya Ambasade y’Ubushinwa.